راهنمای نوشتن ایمیل رسمی در انگلیسی+ نکات مهم نگارش ایمیل

(Subject)

1. موضوع ایمیل باید واضح و مختصر باشد.
2. می‌توانید از دو یا سه کلمه برای جلب توجه گیرنده‌ی ایمیل استفاده کنید.

Request an interview for the job of a software engineer

(Introduction)

1. می‌توانید با سلام و احوالپرسی بخش معرفی را شروع کنید.
2. اگر نام‌خانوادگی گیرنده‌ی ایمیل را می‌دانید به صورت Dear Mr/Mrs/Ms آن را بنویسید.
3. گر نام‌خانوادگی گیرنده‌ی ایمیل را نمی‌دانید از عبارات Dear Sir/Madam استفاده کنید.

Dear Mr. Smith

(Body)

1. در این قسمت دلیل اصلی ارسال ایمیل خود را می‌نویسید.
2. بهتر است متن اصلی را به دو یا سه پاراگراف کوتاه تقسیم کنید.
3. از جملات کوتاه و ساختاری ساده استفاده کنید.

I am looking for an opportunity in your company to develop my career and I will be happy to send you my resume.

(Conclusion)

1. با احترام ایمیل یا درخواست خود را به پایان برسانید و از قدم بعدی (در صورت نیاز) صحبت کنید.
2. می‌توانید از عباراتSincerely، Kind regards  Thanks again و Best regards در این قسمت استفاده کنید.

(Signature)

در این بخش از ایمیل می‌توانید اطلاعات مهم درباره‌ی خودتان از جمله نام و نام‌خانوادگی، عنوان شغلی و جزئیات مرتبط با شرکتتان (نام شرکت، آدرس، وب‌سایت و…) را قرار دهید.

(Name)
(Position | Company Name)
(Phone number)
(Website)

Subject: Meeting Request

Dear [Recipient’s Name],

My name is [Your Name], and I work at [Company/Organization] as a [Job Title]. I would like to request a face-to-face meeting with you to discuss [Specific Topic].

My preferred time for the meeting is [Date and Time]. If another time works better for you, please let me know.

Thank you for your attention.

Sincerely,
[Your Name] [Phone Number] [Email Address]

۲. ایمیل پاسخ به درخواست ملاقات

Subject: Re: Meeting Request

Dear [Your Name],

Thank you for reaching out. I appreciate your interest in discussing [Specific Topic]. Unfortunately, I am unavailable on [Date and Time] due to prior commitments.

Could we reschedule the meeting for another time? Please let me know your availability, and we can find a suitable slot.

Best regards,
[Recipient’s Name]

Subject: Dispute Regarding Invoice #12345

Dear [Supplier’s Name],

I am writing to express my dissatisfaction with the recent invoice we received for [Product/Service]. The amount charged does not align with our agreed-upon terms.

I kindly request a detailed breakdown of the charges and clarification on any discrepancies. Please address this matter promptly.

Thank you.

Regards,
[Your Name]

۴. پاسخ به ایمیل اعتراض‌آمیز

Subject: Re: Dispute Regarding Invoice #12345

Dear [Your Name],

I apologize for any inconvenience caused by the billing error. We are reviewing the invoice and will provide a revised version shortly.

Thank you for bringing this to our attention.

Sincerely,
[Supplier’s Name]

Subject: Order Confirmation – [Product Name]

Dear [Supplier’s Name],

I would like to place an order for [Quantity] units of [Product Name]. Please confirm availability and provide payment instructions.

Thank you.

Best regards,
[Your Name]

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company]. With [X years] of experience in [Relevant Field], I believe I can contribute significantly to your team.

Please find my attached resume for your consideration. I look forward to discussing my qualifications further.

Sincerely,
[Your Name]

Subject: Letter of Recommendation for [Applicant’s Name]

To Whom It May Concern,

I am pleased to recommend [Applicant’s Name] for [Purpose of Recommendation]. [He/She] consistently demonstrated exceptional skills in [Specific Area] during our time working together at [Company/Organization].

I have no doubt that [Applicant’s Name] would be a valuable asset to any team.

Best regards,
[Your Name]

Subject: Summary of Our Meeting

Dear [Recipient’s Name],

Thank you for our productive meeting earlier today. Here is a brief summary of our discussion:

– [Key Point 1] – [Key Point 2] – [Key Point 3]

Please let me know if you need any further information.

Best regards,
[Your Name]

Dear [Hiring Manager’s Name],

I hope this email finds you well. I recently came across the [Job Title] position at [Company Name] and found it to be a great match for my skills and experience. I am excited to submit my application for your consideration.

Best regards, [Your Full Name]

Dear Mr./Ms. [Last name],

I would like to request a vacation from Monday, September 9th till Friday, September 13th.

I will make sure to complete all my current projects and pending tasks in advance before the vacation. My colleagues [Name] and [Name] will cover my responsibilities during my absence.

Looking forward to your approval.

Sincerely,
[Your name] [Job title]

Greetings,

I would like to ask if you provide student discounts for tickets to the Annual Coding Conference.

I’m a full-time student at the University of Texas and I’m very excited about your event, but unfortunately, the ticket price is too high for me. I would appreciate if you could offer me an educational discount.

Looking forward to hearing from you!

Best,
[Your name]

Subject: Inquiry about Research Paper Topic

Dear Professor [Last Name],

I hope this message finds you well. I am writing to inquire about the possibility of discussing my research paper topic with you. I have a few ideas in mind and would greatly appreciate your guidance and input before finalizing my choice. Are you available for a brief meeting during your office hours this week or next? Your expertise in this area would be immensely helpful.

Thank you for your time and consideration.

Sincerely,
[Your Name]

Subject: Request for Extension on Assignment Deadline

Hello Professor [Last Name],

I trust you are doing well. I’m writing to request an extension for the upcoming assignment. Due to unexpected personal circumstances, I have fallen a bit behind and am concerned about the quality of my work if I rush to meet the original deadline. I assure you that I am committed to completing the assignment to the best of my ability.

I would be grateful if you could grant me a few extra days to ensure the submission reflects my best efforts. I fully understand if this is not feasible and will do my utmost to meet the original deadline if necessary.

Thank you for your understanding.

Best regards,
[Your Name]

Subject: Request for Flexible Work Arrangements

Dear [Boss’s Name],

I wanted to discuss the possibility of implementing flexible work arrangements for the upcoming quarter. Given the recent changes in my personal schedule, I believe that a flexible arrangement would enable me to maintain productivity while accommodating necessary personal commitments.

I am open to discussing this further at your convenience and am willing to work out a plan that meets the needs of the team and the company.

Thank you for considering this request.

Best regards,
[Your Name]